Head, Management Services (Assistant General Manager) at a Fast-growing Fertiliser Manufacturing Company

Job Description

• The candidate is to coordinate the Human Capital affairs of the company, Corporate Affairs, Security management, Procurement services, Admin/Facility management, etc.
• Coordinate the activities of the Administration functions to ensure effective execution of administrative tasks at the Plant, including the estates, office buildings and storage facilities
• Implement the approved operational plans and programs to facilitate the realization of the department’s objectives at the Plant.
• Oversee the identification and documentation of the Plant’s short- and long-term infrastructure/ facility requirements for input into the annual budget.
• Communicate the plans and programs to subordinates and ensure mutual understanding of roles, responsibilities and accountabilities.
• Oversee the provision of administration services for the Plant e.g. office supplies and consumables, office equipment, mail management, janitorial services, etc.
• Oversee the provision of travel and related requirements for staff, stakeholders and visitors to the Plant.
• Champion the implementation of 1st class maintenance for all the Plant’s assets and facilities.
• Coordinate the execution of all routine maintenance, renovation, and refurbishment of Plant facilities.
• Ensure timely requisitions are made for procurement of office supplies and consumables required for the day-to- day operations of the Plant.
• Coordinate activities of the fleet management unit:
• Work closely with fleet maintenance contractors to ensure optimal performance of the company’s fleet
• Ensure all documentation, licenses, registrations pertaining to the company’s fleet are updated as at when due.
• Liaise with the Finance function to ensure accurate documentation of details for office furniture, equipment and fleet for provision of adequate coverage for the Plant’s assets against risks.
• Drive the implementation of a first-class maintenance and management culture for all office and residential buildings in the Company’s portfolio.
• Monitor to ensure conformance of the Company’s facility management practices to approved Health, Safety and Environment (HSE) policies and procedures. Proactively manage internal customer satisfaction levels to assess the performance of the Administration department in executing its responsibilities.
• Liaise with the Security Manager to manage and control access to the Company’s plant facilities.
• Oversee the preparation of the department’s annual budget and monitor its implementation.
• Review and authorize expenditures/transactions for the department in line with approved budget and manual of authority.
• Collate reports on admin activities and submit periodic reports to the Head HR & Administration for management decision making.
• Perform other duties as assigned by the Head HR & Administration.

Requirements

• Bachelor’s Degree or its equivalent in a Social Sciences or related discipline.
• Minimum of eight (8) years relevant work experience with at least four (4) years in a senior management position.

Application Closing Date
15th August, 2023.

How to Apply
Interested and qualified candidates should send their CV to: everblazingdamsel@yahoo.com using the Job Title as the subject of the mail.