Global Profilers – Our client, one of the fastest-growing and leading Electromechanical Design and Engineering companies in Nigeria, is recruiting to fill the position below:
Job Title: Office Manager
Location: Victoria Island, Lagos
Employment Type: Full-time
Department: Administration
Summary
- The Office Manager will be expected to organize and coordinate administration duties and office procedures.
- The role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
- Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees.
- Previous experience as a Front Office Manager or Office Administrator would be an advantage.
- A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties.
Responsibilities
- Serve as the point person for office manager duties including Maintenance, Mailing, Supplies, Equipment, Bills, Errands, and Shopping.
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with the IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office G&A budget, and ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employee’s queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences.
Requirements
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
- 3 – 5 years relevant work experience.
- Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands-on experience with office machines (e.g. fax machines and printers)
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills.
Salary
₦150,000 – ₦200,000 Monthly (Open to negotiation).
Application Closing Date
10th February, 2024.
How to Apply
Interested and qualified candidates should send their CV to: emmanuel.ogunwale@globalprofilers.com using the Job Title as the subject of the mail.
