Maventeq Systems Limited – Our client, a multinational Oil and Gas company in Nigeria, is recruiting suitably qualified candidates to fill the position below:
Job Title: Secretary
Locations: Lagos and Port Harcourt, Rivers
Slot: 10 Openings
Responsibilities
Schedule management:
- Manages the schedule & calendar of the principle, if assigned to the office of a GM+.
- Coordinates divisional meetings (strategic/weekly/quarterly/etc) and circulates minutes of same
- Ensures transverse collaboration with other HR Secretaries in DW & JV
- Monitors annual leave and scheduled absences of all divisional personnel.
Record Keeping:
- Is aware and ensures effective quality control and record keeping of all documents handled
- Follows up with relevant office for approvals and/or request validations
- Maintains up to date Chrono register.
Logistics Support:
- Co-ordinates travel arrangements for GM+ and/or team.
- Raises & follows up mission order requests for the team
- Organises logistics for team as required.
Memo/Report Preparation:
- Prepares and follows up with Communications team to ensure timely intranet publications of all memos.
- Prepares and communicates DoA announcements.
- Prepares such letters as are in relation to the division’s activities to external parties.
- Handles all divisional correspondences (distribution of gifts, letters, etc.).
Administrative support:
- Manages divisional stationery and office consumables.
- Supports to raise SPRs for team as required.
- Any other duties as may be assigned by hierarchy.
Accountabilities
- Responsible for managing the agenda and constantly evolving priorities of a GM+, as so assigned.
- Responsible for providing administrative, logistical & secretarial support for team.
- Responsible for handling all incoming & outgoing correspondences.
Qualifications / Experience Required
- HND / BSC Secretarial Studies, Administration or Management Science.
- 1 – 2 years’ experience in any role, for a general secretary.
- 3 – 5 years’ experience for GM+
- Proficient use of Microsoft office tools.
Location
- Lagos: 7 Openings
- Port Harcourt: 3 Openings.
Application Closing Date
6th December, 2024.
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How to Apply
Interested and qualified candidates should send their CV to: careers@maventeqsystems.com using the Job Title as the subject of the mail.
Note: Only candidates who meet the job requirements will be contacted
