A key player in the Engineering, Construction and Procurement industry located in Warri – Delta State, with a focus on being the leading provider of sourcing, contracting, procurement and supply services, is recruiting seasoned professionals to fill the position below:
Job Title: Administrative Officer
Location: Warri, Delta
Key Responsibilities
- Support and ensure smooth running of day-to-day office activities for staffs.
- Overseeing all aspects of Facility Management, Vendor Management, managing office inventories, more general clerical duties etc Responsibilities.
- Coordinate with business management office and supervise all procurement activities.
- Inspect projects upon completion to track vendor’s compliance with initial agreement.
- Ensure that the overall conditions of the building and equipment are in compliance with health, environmental and security standards.
- Maintain supplier’s invoices by posting them as orders in the system once they are paid for and then converted to invoices when the goods are received.
- Putting in place an effective logistics process for the organization.
- Monitoring and dispatch of documents to and from company branches.
- Ensure office supplies are monitored, managed, and restocked as at when due.
- Organizing meetings, taking minutes and managing schedules and calendars for, managers, and senior-level officers as well booking meeting rooms, travel and hotel accommodation when needed.
- Ensure functionality of necessary office equipment, oversee periodic maintenance, repair, servicing and requisitioning new equipment and supplies as needed.
- Choose vendor for projects based on quality of product/service, quotation and other vital factors.
- Discuss projects with vendors, and properly manage all documents involved in the vendor engagement.
- Convene meetings for staffs, plan and schedule internal and external events of the organisation upon instruction.
- Prepare regular reports for all expenses, so as to show funds are being utilized efficiently according to budget.
- Organize a filing system for important company documents like receipts, invoices, etc and ensure confidentiality and security of same.
Qualifications / Competencies
- HND / B.Sc in Office Administration, Public Administration, or any related field.
- 2-3 years of experience as an Administrative officer or similar role.
- Solid knowledge of office procedures and ability to maintain confidentiality.
- Experience with MS Office (MS Excel and MS Word, specifically).
- Strong organization skills with a problem-solving attitude.
- Excellent written and verbal communication skills.
- Excellent negotiating and organizational skills
- Attention to details.
- Integrity: high personal ethical standards.
Remuneration
Attractive with added Benefits.
Application Closing Date
23rd December, 2023.
Method of Application
Interested and qualified candidates should forward their updated Resumes / CV to: resourceful.hire22@gmail.com stating the applied Job title as the subject of your Email.
Note: Applicants must be residents in Warri, Delta State or be willing to relocate at Applicants’ cost if successful.
