Office Administrative Executive at Abacus Glasgow Limited with Visa Sponsorship in UK

We are seeking a highly organised and proactive Office Administrator to join our team. The successful candidate will be responsible for managing daily administrative tasks, supporting team management, and ensuring the smooth operation of the office. This role offers an excellent opportunity for individuals with strong communication and organisational skills to contribute to a dynamic work environment. Prior experience with office management, clerical duties, and human resources is preferred.

Job Location: Glasgow, Scotland, United Kingdom

Job Responsibilities

• Oversee daily office operations to ensure efficiency and organisation
• Manage appointment scheduling, correspondence, and document preparation
• Utilise Xero for invoicing, bookkeeping, and financial record keeping
• Support team management activities, including staff scheduling and supervision
• Assist with human resources functions such as onboarding, maintaining employee records, and policy compliance
• Supervise administrative staff and coordinate workflow within the office
• Maintain effective communication with clients, suppliers, and internal teams via phone and email
• Ensure office supplies are stocked and equipment is functioning properly
• Handle phone etiquette professionally when liaising with clients or visitors
• Organise meetings, prepare agendas, and take minutes as required
• Monitor compliance documentation and ensure records are audit-ready
• Coordinate with external stakeholders (banks, HMRC, solicitors, etc.)
• Manage office supplies, facilities, and general administration.

Requirements

• Proven experience in office administration or clerical roles
• Strong organisational skills with the ability to multitask effectively
• Excellent communication skills both written and verbal
• Proficiency in QuickBooks accounting software
• Previous team management or supervisory experience is desirable
• Knowledge of human resources procedures and practices
• Demonstrated ability to handle confidential information discreetly
• Exceptional phone etiquette and customer service skills
• Ability to work independently as well as part of a team in a fast-paced environment.